Warranty Tracker: How to Track Every Warranty You Own

    A warranty tracker keeps your receipts, coverage dates and reminders in one place so you never miss a free repair. Here's how to set one up — on paper, in a spreadsheet, or with an app.

    6 steps to track your warranties

    1. 1

      List what you own

      Start with items that are expensive to repair: laptops, phones, TVs, appliances, HVAC, furniture and tools.

    2. 2

      Save the receipt

      Proof of purchase is the first thing most manufacturers ask for. Keep a photo or PDF, not just the paper copy.

    3. 3

      Record the warranty length

      Note the manufacturer term (often 12 months) plus any extended plan you bought, such as AppleCare+ or Allstate.

    4. 4

      Calculate the expiration date

      Purchase date + coverage length. Extended plans usually start when the manufacturer warranty ends, or on the purchase date — check the plan terms.

    5. 5

      Set a reminder

      A reminder 30–60 days before expiry gives you time to get a known issue fixed while it's still covered.

    6. 6

      Keep claim details together

      Serial number, model number, retailer and the claim phone number or link save time when something breaks.

    Ways to track warranties compared

    Paper folder

    Pros: Free and simple.

    Cons: Receipts fade, no reminders, easy to lose.

    Spreadsheet

    Pros: Free, sortable, easy to share.

    Cons: Manual date math, no reminders, receipts stored separately.

    Warranty tracker app

    Pros: Receipts, dates and reminders in one place; expiration calculated for you.

    Cons: Usually a small subscription.

    Track warranties with WarrantyTracker Pro

    • Snap a photo, import a CSV, or forward a receipt by email
    • Expiration dates calculated automatically, including extended coverage
    • Email and browser reminders before coverage ends
    • Claim guides for major brands and protection plans
    Start 14-day free trialSee the demo

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    Frequently asked questions

    What is a warranty tracker?

    A warranty tracker is a tool that stores your receipts and warranty details, calculates when coverage ends, and reminds you before it expires.

    Do I need the original paper receipt?

    Most manufacturers accept a clear photo or digital copy of the receipt as proof of purchase. Check the specific warranty terms.

    Can I track warranties for a rental property?

    Yes. Short-term rental owners often track appliances, furniture and service contracts per unit, using an asset number for each item.

    How do I find a warranty I've lost track of?

    Most brands let you look up coverage by serial number. See our Warranty Lookup Guide for step-by-step instructions.